01 · People and property
Identify the job precisely.
- Payment email plus contractor name, contact, and reply email
- Homeowner’s full name, email, and property address
- HOA or community name, including section when known
Standard fence packet
Complete intake starts the clock.
Gather the project facts and current HOA documents below. We will confirm that the file is complete before the 24-hour preparation target begins.
02 · Fence details
Use supplied facts—never estimates.
- New or replacement fence; material, height, color, and finish
- Approximate length, gate count and locations, and proposed placement
- Target installation date and any special project conditions
03 · Attachments
Send the evidence behind the packet.
- Contractor quote or written scope
- Marked survey, site plan, or contractor-prepared layout
- Fence drawing, product sheet, finish details, and representative photos
- Current HOA application, guidelines, and portal instructions available to you
Do not send Social Security numbers, payment-card details, government IDs, medical records, account passwords, or unrelated personal documents.
04 · Verification
Keep responsibility clear.
Check all three confirmation lines in the structured email before sending. The homeowner must verify every fact, sign the application, and submit it through the association’s required channel.