Send the job file
Quote, measurements, drawings, materials, survey, and HOA documents.
Houston · Contractor back office
We make the packet.
You build the project.
Homeowner-ready HOA approval packets for fence contractors—organized, labeled, and checked for missing information with a 24-hour target.
Preparation, not representation. The homeowner verifies, signs, and submits; the association makes the approval decision.
A cleaner handoff
We prepare the packet
Requirements checked, fields drafted, exhibits labeled, omissions flagged.
Homeowner submits
Your customer verifies the facts, signs, and sends it to the association.
One orderly packet
Everything the homeowner needs to review the submission.
We work from the facts, technical materials, and association documents you and the homeowner provide. Nothing is fabricated or silently guessed.
01
Requirement checklist
What the association asks for, tied back to the supplied source documents.
02
Draft application
Administrative fields populated from verified project and homeowner information.
03
Missing-item report
Unanswered questions, conflicts, and absent exhibits flagged before submission.
04
Labeled exhibits
Quote, drawings, survey, specifications, and photographs placed in a coherent order.
05
Cover and instructions
A clean handoff telling the homeowner what to verify, sign, and submit.
Designed for the handoff
Stop letting paperwork sit between the quote and the build.
HOA Prep gives small contractor teams a repeatable back-office step without making them become experts in every community’s forms and file conventions.
Discuss a real fence jobYou provide
- Project quote and scope
- Fence measurements and materials
- Drawings, survey, and product sheets
- Homeowner and HOA documents
We return
- Homeowner-ready packet
- Missing-information report
- Named and ordered exhibits
- One administrative revision
Houston launch corridor
Fence packets first.
Katy–Fulshear first.
The founding pilot focuses on fence contractors serving Katy, Fulshear, Richmond, Cypress, and Hockley. Other Houston-area projects are considered when the current association documents and technical inputs are available.
KatyFulshearRichmondCypressHockley
Clear scope. Clean responsibility.
Prepared carefully.
Submitted by the homeowner.
HOA Prep does
- Organize supplied information
- Draft administrative application fields
- Flag omissions and conflicts
- Label and order exhibits
HOA Prep does not
- Guarantee association approval
- Provide legal or engineering advice
- Create or alter property surveys
- Sign or submit as the homeowner
Founding pilot pricing
A small back-office cost inside a much larger project.
Standard fence packet
$59
One property · One fence project · One administrative revision
Rush or materially complex
$99
Confirmed before work begins when the job falls outside the standard packet.
Plain answers
Before you send a job.
Does HOA Prep guarantee approval?
No. HOA Prep prepares administrative materials; the association alone decides whether a project is approved.
Who signs and submits the application?
The homeowner verifies every fact, signs the application, and submits through the association’s required channel.
What happens when something is missing?
We return a clear missing-information report rather than guessing at dimensions, ownership details, materials, or association requirements.
Can you handle projects besides fences?
Fence packets are the founding service. Pools, patios, pergolas, paint, roofs, and sheds may follow after the workflow is proven.
Founding contractor pilot
Bring us one real job.
We’ll show you what a cleaner HOA handoff looks like.
Start with a fence packet